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Specific supplier terms and conditions
This page lists some specific supplier terms and conditions. Click on the supplier for more information.
Axis
Standard RMA procedure:
An end customer/reseller/integrator, with a unit that is not working as expected within the warranty period, should register a support ticket for the relevant defective device via the Axis helpdesk. This can be done via the link below:
https://www.axis.com/support/helpdesk/
The Axis Helpdesk will investigate the problem, diagnose it and, if confirmed as defective and eligible for Standard RMA service by Axis, authorize a Standard RMA.
Defective products under the warranty period will either be repaired or replaced.
All further instructions will be provided by the Axis Helpdesk.
Bandit
HY-3 PACK Refill:
Procedure for a HY-3 Pack refill:
- - Choose 'return defective product'.
- - As defective article, choose BANDIT HY-3 PACK (reference: 30491009)
- - For reason of return, please mention that it is a refill.
Note: the HY-3 pack should always be packed in original HY-3 packaging!
Rates for refill from January 2025 (subject to change):
- - Refill HY-3 Pack (30493002): €69,54 net
- - Refill Demo HY-3 Pack (30493004): €38,03 net
- - Refill HY-3 FF Pack (30493013): €140,21 net
RMA defective devices BANDIT:
With every RMA request for defective devices, please include the following information:
- - Type of device:
- - BANDIT 240
- - BANDIT 320
- - CF31 V2 Controller
- - CF21 Controller
- - ...
- - Device serial number
- - Year of manufacture
- - In case of a defect on a BANDIT 240 or BANDIT 320 fog generator, the error code must also be communicated by means of the status of the error indicator on the unit (Error LED)
BANDIT 320:

BANDIT 240:

For repair costs under 100 Euros, Uhlmann & Zacher will not give you an estimate in advance.
When sending in your RMA, you agree to any subsequent charges.
These charges may be billed to your company up to 60 days after your RMA is returned.
These are charges in the event Uhlmann & Zacher does not issue a warranty.
Bosch Video
Bosch offers a standard repair warranty. In some cases a Replacement in Advance is possible, some parts and products are excluded.
For this, an RMA must be requested from SmartSD with the indication "Request for Replacement in Advance", stating the type of device and the associated serial number. This is not possible without the serial number.
SmartSD will forward this request to Bosch. Bosch will then indicate whether a swap unit is available, or whether only repair is possible.
If the evaluation is positive, Bosch will send a swap unit. This may not be a new unit, but a repaired unit.
Please return the defective unit to SmartSD within 14 days, otherwise an invoice for the replacement unit will follow.
The RMA will be closed upon receipt of the defective unit.
If the evaluation is negative, Bosch will indicate whether repair is possible. The device should then be sent for repair, which may take at least 2 to 4 weeks.
Remarks :
- If the device is at Bosch for repair, and a swap unit becomes available before the repair is completed, Bosch may choose to help the customer with the swap unit already.
- Bosch may, within a period of 1 month, charge for the swap unit if examination of the defective device reveals that it is not covered by the warranty terms.
Dell
Dell offers 3 year on-site support
The customer can, with a Service Tag, summon Dell to their location (Let parts sent to you by Dell.)
Information you should keep at hand when calling:
- The Service Tag or Express Service Code from your Dell product
- Opperating system that is installed on your computer
- The error or warningcode that is displayed
- A description of the circumstances of the problem
| Technical product support | Accessibility | Phone number |
|---|---|---|
| Base Service, Standard Service | 8:30 - 17:00 Mo t/m Fr | Call: +31(0)206744500 |
| Services within warranty In-Home Services | 8:30 - 20:00 Mo t/m Fr, 9.00 - 17:00 Sat | Call: +31(0)206744963 |
| Services within warranty Next Day In-Home Services | 8:30 - 20:00 Mo t/m Fr | Call: +31(0)206744594 |
| Premium Support | 24x7 | Call: +31(0)205827382 |
| Services within warranty, Standard Service | 8:30 - 17:00 Mo t/m Fr | Call: +31(0)206744500 |
| Service outside of warranty | 8:30 - 17:00 Mo t/m Fr | Call: +31(0)206744500 |
| ProSupport | 24x7 (8:30AM - 5PM Mon-Fri in Dutch. Support in English available outside office hours). | Call: +31(0)206745940 |
| ProSupport Plus | 24x7 (8:30AM - 5PM Mon-Fri in Dutch. Support in English available outside office hours). | Call: +31(0)206745940 Ext: 3480467 |
| ProSupport for software | More information | |
| ProSupport for software from multiple suppliers | More information | |
| Enterprise Support | 24x7 (8:30AM - 5PM Mon-Fri in Dutch. Support in English available outside office hours). | Call: +31(0)206745970 |
Hanwha Vision
According to the Hanwha Vision partner level, there is a replacement in advance period for NVRs and IP cameras (some parts and products are excluded).
For this, an RMA must be requested with the Serial Number stating Replacement in Advance. Without serial number, this is not possible.
Hanwha Vision will send a replacement unit. This may not be a new product but a repaired unit.
IIyama
Iiyama offers On-site support. RMA for Iiyama products are not handled by SmartSD. Contact liyama support directly.
Your invoice from SmartSD counts as your warranty card. Liyama offers 3 years of warranty when buying their products from SmartSD.
RMA requests are done through the following form:
Mobotix
In case of a password reset, Mobotix charges 200 euros handling fee and 25 euros shipping cost.
Mobotix products must include the default password in order to avoid the above charges. You can also opt to include the existing password with the unit to allow access to the settings.
In case of a TEST OK, or an out of warranty unit, for products with a serial number Mobotix charges 150 euro handling fee and 25 euros shipping fee, for a product with an IP address the handling fee is 250 euro. When sending a Mobotix RMA to SmartSD, you agree to these terms and conditions. The RMA invoice may follow 45 days after receipt of the product..
Paxton
Paxton offers 5 years exchange guarantee form production date.
Warranty is checkable through: http://www.paxton-access.com/product-finder
Promise
In case of a Promise RMA, you need to follow the these steps:
Go to: https://support.promise.com/
You need to make an account on first visit. Thereafter start a new support case:
- Go to Web Support.
- Click open new Support Case.
Fill in all details like the product name and especially the serial number. (The serial number can be found on the product itself, not in the software.)
If unsure about what kind of product you have, choose General Case.
If unsure about the defective part of your product or you cannot locate it in the list, choose Not Specified.
If unsure about your operating system, if unsure, choose Not Specified.
In Details you add an (as extensive as possible) error description.
You need to add a subsystem report. Promise won't handle your RMA without this report.
The subsystem report is obtained by:
- Opening the Promise Utility
- Click subsystem information icon on the top of the window
- Click the lock symbol on the left bottom corner of the screen to unlock the utility
- Click on save service report button to save the subsystem report and attach it to this case.
If you've added this file, click on Submit.
Promise will respond within 24 hours (ussually within 4) through their webportal.
You will recieve a message about this through the email that you used to create your Promise account.
WARNING! This email can be recieved in your spambox. [Check] your spambox if you do not recieve an email.
If you've provided enough information to Promise, they will create a solution.
For example, in case of a broken HDD, they will send a replacement drive the next day.
The defective HDD will be retrieved by UPS courier.
Of course, your product still needs to fall under warranty.
Risco
Risco offers standard 2.5-year warranty from production date. Warranty benefit can be obtained after Activation via Risco Handy App. Warranty date in the Risco Handy App is leading in processing the RMA.
Hanwa/Samsung offer a 'Replacement in Advance' option for recorders and cameras within the first year of warranty.
For this, you need to request a RMA with the serial number of the product and ask for a Replacement in Advance. This is not possible without a serial number.
Samsung will send a replacement unit within 3 days. This may not be a new product but a repaired unit.
Seagate
Seagate drives sold by SmartSD carry a 2 year warranty from purchase date.
(Hard drives within products purchased from SmartSD, like servers or recorders, should be returned together with that product to be eligible for warranty. These drives fall under the warranty from the manufacturer of the server/recorder.)
Sony
Sony offers a Replacement in Advance option for cameras within the 3-year warranty.
For this, an RMA must be requested with serial number stating Replacement in Advance.
Without a serial number, this is not possible. In addition, proof of purchase must be presented (order number is sufficient) Sony will send a replacement unit within 7 days.
This may not be a new product but a repaired unit.
Uhlmann & Zacher
For repair costs under 100 Euros, Uhlmann & Zacher will not give you an estimate in advance.
When sending in your RMA, you agree to any subsequent charges.
These charges may be billed to your company up to 60 days after your RMA is returned.
These are charges in the event Uhlmann & Zacher does not issue a warranty.
Western Digital
Western Digital drives sold by SmartSD carry a 2 year warranty from purchase date.
(Hard drives within products purchased from SmartSD, like servers or recorders, should be returned together with that product to be eligible for warranty. These drives fall under the warranty from the manufacturer of the server/recorder.)